Template highlights
- Separate service and scope columns
- Hours and rate structure
- Expenses and tax shown separately
- Project scope and schedule area
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Service and hourly PDF quotation
A service quote should explain more than the total price. Clients need to understand the work, estimated hours, rate, and deliverables. This template separates service, scope, hours, and rate and leaves room for revisions, schedule, payment milestones, and exclusions.
Best for: Suitable for designers, consultants, developers, repair services, and hourly independent professionals.
Free download PDFIncluded fields
- Service and scope
- Estimated hours and rate
- Expenses, tax, and total
- Deliverables, schedule, and payment milestones
How to use it
- Break a larger project into understandable services.
- State estimated hours, rates, and included revisions.
- Record exclusions in the scope and schedule section.
Common use cases
- Design and development services
- Consulting and training
- Repair and on-site work
Check before sending
- State deliverables and included revisions
- Separate estimated hours from fixed fees
- Explain how out-of-scope work is billed
Template FAQ
Can estimated hours be the final price?
Yes, but the terms should state whether the quote is fixed or billed on actual hours.
Where should travel and materials be shown?
List them as separate line items or expenses so they are not mistaken for hourly fees.